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Requirements Workshop
Phase 01 — Enablement

One day. One finished implementation plan. 50 % BAFA subsidy included.

A full day of in-depth process analysis with your team: up to 10 relevant process areas examined, every use case priced with ROI, a prioritised 6–12-month implementation plan to take away. Up to €495 BAFA subsidy (50 %, DE) — we prepare the application.

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Features

What you have after the day

Complete process analysis

We capture up to 10 automation-relevant process areas — not on the surface, but with the people who run them daily. Including tool landscape and data flows.

Use-case matching against solution catalogue

Every captured process is matched against our catalogue: workflow, custom software, AI agent, bot, in-house. You see immediately what fits which lever.

ROI calculation for every use case

Per use case: implementation effort vs. expected annual saving. So you can prioritise cleanly — no gut-feeling decisions.

Finished 6–12-month implementation plan

By end of day: a prioritised, costed plan over 6–12 months. What we do when, with what investment, with what return — as PDF to take away.

Process

How the day runs

1

Preparation (1 week prior)

Short questionnaire, scheduling with the right people, optional 30-min kick-off call. BAFA application is prepared in parallel by us.

2

Morning · Process capture

We walk through the most important processes with the respective owners — step by step, with real examples from the past weeks.

3

Afternoon · Use-case matching & ROI

Processes turn into concrete automation use cases. Each one gets an effort and ROI estimate. You see live how we evaluate.

4

Wrap-up · Plan & handover

Prioritised implementation plan, clarification of the next 30/60/90 days. BAFA paperwork and all documentation are in your hands afterwards.

What you take away

Four documents you can act on the next day

PDF + Excel

Process map

Every captured process area documented — with tools, data flows, pain points and potential levers.

Excel

ROI calculation per use case

Effort/saving calculation for every found use case — sorted into quick wins and strategic value.

PDF

6–12-month implementation plan

Prioritised plan: what when, with what investment and what return. Ready as a board-presentation template.

Word/PDF

BAFA application package

Fully prepared subsidy application for the consulting itself and the prioritised follow-up projects — we file it on request.

Target audience

Who this training is for

A fit if …

  • Mid-sized companies (30–300 employees) needing solid numbers before a larger investment
  • You suspect 5–20 recurring processes with automation potential but don't know which to start with
  • You're BAFA-eligible (German SME) and want to use the subsidy from day one
  • Management and division heads can block one full day together

Not the right fit if …

  • You already know exactly what to automate — then we go straight to workflow setup
  • You need C-level strategy with roadmap and governance — that's our AI Management Training
  • Single-person businesses or large enterprises with their own IT consultancy — the workshop is tailored to the Mittelstand
From the field

An anonymised example from the German Mittelstand

Plumbing and heating wholesaler · family business · 70 employees · NRW
Ausgangslage

40% growth in two years overwhelmed order processing and supplier communication. Management wanted to know what automation could really deliver before committing to an ERP investment.

Nach dem Workshop

Workshop identified 12 processes, 4 with clear ROI. Order: 1) order-PDF extraction, 2) supplier confirmation matching, 3) order reminders, 4) customer onboarding. Rollout in 4 months. ERP investment postponed by 18 months.

Outcome after implementation
≈ €140,000 / year

After implementing the top 4 use cases — calculated with order-processing personnel cost and reduced follow-up errors

Your auditor

Who runs your audit day

Personal accountability instead of an anonymous consulting team — you know from day one who you're working with.

Florian Wicher
AWS · AI · Audit

Florian Wicher

Co-Founder · AI Strategy & Cloud Architecture

I have several years of experience implementing AI into real business processes — from the first use-case assessment to live, productive systems. I've trained AI models myself and operated them on highly sensitive data, so I know first-hand what really matters for privacy, governance and model quality. As an AWS Solutions Architect Professional I designed and built a central AI gateway for a Tier-1 DAX corporation that carried hundreds of thousands of euros of AI traffic per month. In the same environment I designed, hardened and operated firewalls and guardrails for AI applications at DAX-grade scale. That combination — cloud depth plus real production experience with large, sensitive AI workloads — is what I bring into every training.

  • Several years of experience implementing AI into real business processes
  • AWS Solutions Architect Professional · deep cloud and security expertise
  • Trained AI models himself and operated them on highly sensitive data
  • Built an AI gateway for a Tier-1 DAX corporation carrying hundreds of thousands of euros of monthly traffic
  • Designed and operated firewalls and guardrails for AI applications at DAX-grade scale
  • Runs audits in German and English · confidential, NDA included
Pricing
€495 Invoice €990 · incl. VAT · up to €495 BAFA subsidy possible (DE)

Invoice €990 incl. VAT · minus 50 % BAFA subsidy (€495)*

NDA & confidentiality included — process details and ROI numbers stay strictly between us
  • Up to 10 process areas analysed
  • ROI calculated per use case
  • Prioritised 6–12-month implementation plan
Book a discovery call Request a quote by email
Next available dates: Next available dates on request · typical lead time 3–4 weeks (BAFA application included)
BAFA subsidy

Up to €2,800 subsidy from the German government

Through the BAFA programme "Förderung von Unternehmensberatungen für KMU", the federal government covers part of our consulting fee — we handle the application paperwork.

  • Up to 80 % covered

    Depending on the federal state: 50 % (old states) up to 80 % (new states / Lüneburg) — capped at €1,750 or €2,800 per consultation.

  • Application support included

    We check your eligibility in a pre-call and prepare the paperwork for the BAFA Leitstelle. You sign, we file.

  • Eligible topics

    Business, financial, personnel and organisational consulting — including digitalisation and automation. Exactly our wheelhouse.

FAQ

What executives ask before booking

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No sales pitch. No pressure. Just a conversation.

Let's talk.

30 minutes, no obligation, no cost. We'll honestly tell you if and how we can help.

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